Job Title: Executive Assistant to the CEO
Location: Brussels, Belgium
Reports To: CEO, EuropeActive
Application deadline: 25. January, 2026
Starting date: May depend on the circumstances at the time and it will be agreed with the selected candidate.
About the Role
We are seeking a highly capable, experienced, and multi-lingual Executive Assistant (PA) to support the CEO in the effective execution of executive duties, both strategically and administratively. The ideal candidate will have minimum 5 years experience supporting senior executives in a fast-paced environment.
The candidate will play a pivotal role in ensuring the CEO’s time is optimised, key priorities are executed smoothly, and communication flows efficiently across the organisation and with external stakeholders. You will manage a wide range of executive-level tasks and act as a critical communication link across internal and external stakeholders — from industry leaders, members, partners, media and policymakers.
You have the ability to anticipate needs while handling sensitive information with discretion.
This is a unique opportunity to be part of an active, health-focused community and contribute to the promotion of physical activity and well-being across Europe.
About the Association
We are a leading Brussels-based European association representing the fitness and physical activity sector, a dynamic and impactful sector at European level. Our mission is to promote health-enhancing physical activity, support industry growth, and advocate for policies that position fitness as a key player in Europe's public health agenda. With a diverse membership base across Europe and beyond, we work closely with European and international stakeholders, EU institutions and the WHO and global strategic partners.
Key Roles and Responsibilities
1. Executive Support
• Ensure the CEO’s schedule is aligned with priorities and contribute proactively to time and task optimisation.
• Understand the associations and CEO’s priorities and ensure time is being used appropriately to tackle issues as effectively and efficiently as possible.
• Maintain strict confidentiality and demonstrate high professional standards in all duties.
• Provide executive support and manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare meeting agendas, reports, presentations, and briefing documents.
• Handle email correspondence and draft responses on behalf of the CEO when necessary.
• Draft, edit, and manage correspondence, presentations, reports, and briefing materials.
• Prepare materials and ensure follow-up for meetings, conferences, events and speaking engagements.
2. Strategic & Administrative Support
• Coordinate internal and external communications on behalf of the CEO, including liaison with Board members, members, policymakers, partners and other stakeholders.
• Coordinate board meetings, including agenda preparation, minute-taking, and follow-ups on action points.
• Support the CEO with project management, tracking deadlines, and ensuring key priorities are met.
• Conduct research and provide summaries to support decision-making.
• Coordinate governance-related tasks (board meetings, agenda planning, minutes, documentation, follow-ups).
• Act as the key point of contact for internal and external members of working groups.
3. Event & Meeting Coordination
• Support and coordinate logistics for internal and external meetings, conferences, and industry events.
• Attend meetings with or on behalf of the CEO, taking notes and ensuring follow-up actions are implemented.
4. Communication & Stakeholder Engagement
• Draft and proofread correspondence, reports, and presentations for the CEO.
• Assist with media engagements, speeches, and key industry presentations.
5. Office & Financial Administration
• Handle expense reports, budget tracking, and administrative tasks related to the CEO’s office.
• Manage documents related to the CEO’s office.
Qualifications, Skills & Experience
• Education: Bachelor's or Master’s degree in Business Administration, Communications, Political Science, or a related field.
• Experience: Previous experience (minimum 5 years) as a PA/Executive Assistant/business manager or high-level administrative role, preferably within an international association, NGO, or corporate environment (in a multicultural and multi-stakeholder context).
• Languages: Fluent in English (written and spoken); additional European languages (French, German) are a plus.
Additional Considerations
• Excellent interpersonal skills.
• Ability to juggle competing priorities, and respond quickly in a fast-moving, busy, high profile environment.
• Confident engaging with stakeholders at all levels.
• Proactive, self-motivated, adaptable and solutions-driven.
• Proficiency in Microsoft Office Suite and digital communication tools (Teams, Zoom, SharePoint, etc.).
• Interest in or affinity with the fitness, health, sport or well-being sectors is a plus.
• An open and flexible approach (from time to time the position may require working extended hours to deliver on important deadlines, TOIL - time off in lieu - is given).
• Availability for occasional travel within Europe to attend key meetings and events.
Why Join Us?
• Become part of a high-performance organisation representing one of the fastest growing sectors, globally.
• Work in a highly international and purpose-driven environment.
• Support a dynamic CEO with a broad network across Europe and beyond.
• Enjoy a collaborative team culture and opportunities for development.
• Help shape the future of the association.
What We Offer
• An influential role in a mission-driven European association promoting physical activity and healthier lifestyles.
• A collaborative and supportive team culture.
• A stimulating and international work environment based in the EU quarter in Brussels.
• Flexible working conditions.
Additional Benefits:
Meal vouchers, group and hospitalisation insurance, transport allowance, flexible working hours.
Forward your CV to kai.troll@europeactive.eu. Please notice that only the 10 most suitable candidates will receive a response.
The first round of interviews will be done remotely in the week of 26th January. The second rounds of interviews will take place in person in the week of the 2nd and the 9th of February.
